AssetNow NX Content Tool - Content
The Content is used to publish content pages. Most pages display information published with the XHTML editor and include images and files. However pages can also use specific templates and contain widgets for complex requirements.
AssetNow NX organizes content in categories. An unlimited number of categories can be added the the hierarchical site tree. The Category tool is used to create and manage categories.
Use the Content tool to display the site tree. Clicking a category (folder) in the site tree displays the selected category, subcategories, and content pages.
Click the content edit icon for a content page to display the tabbed edit form to update and the page.
The content settings are grouped under 7 tabs:
1. Content
| Parameter | Description |
|---|---|
| Approval | Displays Draft if the page has not been approved or Approved if the page has been approved. Depending on your user permissions, if the page has been approved, you have the option to create a new revision or edit the approved page. If you have permissions to edit the revision then an additional option to update the page time stamp is available. If you are making a minor correction/change you normally do not want to update the time stamp as this will re-enter the page in the site content feeds (RSS etc.). |
| Lock | Click lock to retain exclusive access to a page for an extended period. The page is locked automatically whenever it is edited. |
| Title | The title is displayed at the top of the page and also used as the page metadata title used by search engines indexing your site. |
| Teaser | The teaser is a concise description of the page content. The teaser is typically displayed with the title when pages are listed in a category. An optional teaser image can be added via the Assets tab (see below). Designers can change where and how the teaser, and teaser image are displayed. |
| Body | This is the main part of the page. Clicking the body will display a popup window containing the AssetNow NX XHTML editor. The body content can include text, links, images, file attachments, dynamic content elements (widgets) and, for advanced users, scripting code. The body section can be edited with the XHTML or simple code editors and supports the many features including widgets and scripts. You can reference image and file assets uploaded to the page via the the Assets tab, or from the shared library. |
| Redirect URL | If a URL is entered the page visitors will be automatically redirected to the URL and not see the page. This typically happens as site requirements change. URLs can be absolute, for example redirecting to a different web site using http://www.google.com would redirect to Google. Internal links redirecting to another part of the same AssetNow site can use short form URLs like /anlink/1,2,345,html. |
2. Metadata
Metadata is not visible to visitors and is inserted in the page head section. Metadata is used by web browser to display the page title in the web browser title bar. Metadata is also used by search engines when indexing your site.
| Parameter | Description |
|---|---|
| Author | The author of the page. By default this is set to the name of the user who created the page. You may prefer the leave this empty or replace it with the name of your organization. |
| Description | Description of the page. Typically contains key phrases selected to improve search engine rankings. |
| Keywords | Comma separated list of keywords relevant to the content of the page. Typically contains a range of keywords selected to improve search engine rankings. |
| Options | The Options field is available to designers/developers for customization. The data in the Options section can be accessed via the request.metaOptions
variable when the category is displayed. |
3. Properties
| Parameter | Description |
|---|---|
| Status |
Set the display status of the category:
|
| On / Schedule On | The page will be activated (displayed) from the set date and time. |
| Schedule Off | Only applies is Status is set to Schedule. The page will be unavailable (not displayed) after the set date and time. |
| Off Action | Action taken when a scheduled page expires on the Schedule Off date/time. Note that a page set to be deleted on expiry is not placed in the recycle bin - the page is deleted permanently and cannot be recovered. |
| Display Mode | Available for customization. Normal is the default mode. Developers can add modes as required by their custom templates. |
| Template | Select the display template. Designers and developers can add templates to suit your site design. |
| Order | Adjust the list order of the page relative to other pages within the category. Typically ordering is done from the Content listing display using the up/down order arrows. This order option allows for rapid repositioning if there are many pages. |
| Search | Enable search indexing of content page. If the page is Off it will be excluded from the search. Check the Update Search Index option to add/remove the page from the site search index. Note that with the Update Search Index option checked saving the page can take longer than usual, especially if the page contains many file assets. |
| Cache | Enable caching of the category page. Generally you will enable caching. However if the template you are using contains dynamic elements that need to update every time the category is accessed set caching to No. |
| Comments |
Allow visitors to add comments about the page:
|
| Comment Approval | No = no approval required for a comment to be accepted and displayed to other visitors. Yes = comment has to be approved via the Comments tool before it will be displayed on the site. |
| Review Date | The review date is set automatically when you create a new page. The default is 6 months ahead of the page creation date. The default advance value may be changed by your Site Administrator via the system settings. When the review date arrives the page will be added to the Review list. Pages in the review list should be checked to confirm that they should be retained as active content, if so the review date is advanced manually. Alternatively the page can be archived or deleted as appropriate. |
4. Assets
Assets refer to items used in addition to text to create a page, these include images, files and links. The AssetNow NX XHTML Editor allows you to drag/drop and copy/past assets directly into the page body. The Assets tab lists all the page assets and provides a convenient interface to review and manage page assets. The Assets tab also provides alternative ways to upload images and files, and is the only way to delete assets files from the site server.
AssetNow NX stores assets for every page revision separately. This ensures that there are no dependencies across revisions and you can roll-back or delete a revision without affecting other revisions. To conserve server disc/storage space AssetNow NX deletes all unused assets when a page is approved.
Links in the page body content are listed here for quick reference and checking.
| Parameter | Description |
|---|---|
| Upload Image |
Use the "Browse" button to select a image and upload it using your web browser. You can upload a number of images at once by placing them in a ZIP archive file. The ZIP file will be unzipped by AssetNow NX. Click the Click the (?) tip to see allowed file types as set by the Site Administrator. Alternatively you can use the java upload applet to upload images and scale (resize) and compress jpg and png format images. Click the upload applet icon to launch the AssetNow NX java upload applet. Select or drag/drop a file or multiple files into the applet. The applet will upload the files and provides a true progress bar indicator. The AssetNow NX upload applet processes files on your machine. It requires the Sun Java Virtual Machine. The Sun JVM must be installed on your local computer to use the applet. The applet may take a short time to load initially. Click any of the scaling upload applet buttons to launch the AssetNow NX java upload applet with one of 5 scaling presets. Scaling is only available for jpg and png images. The scaling values can be set by your Site Administrator. Typically the scaling presets are configured to suit the site template size requirements allowing publishers to upload digital camera images and have them resized and compressed to fit the site templates size requirements. |
| Library Teaser | Browse and select a library image as the page teaser image. You can set any image to be the teaser from the Images list. A teaser image is a small image displayed with the page title and teaser text when listing pages in the site category. |
| Images | Any images that have been uploaded will be listed here. You can select check an image to delete it. If the asset is referenced in the Body section the delete option will be grayed out to prevent inadvertent deletion of an active asset. Check the teaser option to set an the image as the page teaser image. A teaser image is a small image displayed with the page title (see opposite) and teaser text when listing pages in the site category. |
| Upload File | Use the "Browse" button to select a file and upload it using your web browser. Click the Master checkbox if you wish to set the file you are uploading to be the page master file. Click the (?) tip to see allowed file types as set by the Site Administrator. |
| Library Master | Browse and select a library file as the page master file. You can set any file to be the master from the Files list. A link to the master file is displayed with the page title making it easy to create lists of files in a category |
| Files | Lists all assets uploaded to the page files directory. Set the master file and delete any files that are not active in the page body. If an asset is referenced in the page body the delete checkbox for the item is disabled. Click the icon next to a file to preview the file, right-click and select download to download the file. |
| Links | Lists all links referenced in the page body together with the element that is linked, text or image. Mouse-over the Type to see the link markup, this is useful for checking linked images. Click the link to verify the destination. |
5. Approval
For a page to be active and available on the site it must be approved. Even if the page status is set to On, if it is not approved, it will not be available on the site. The approval process is determined by the permission settings of the category containing the page, and the permissions of the user editing the page.
Category and user permissions can allow immediate approval of the page. In this case the user editing the page can change the page from Draft to Approved themselves.
It an approval workflow has been set, and if the user editing the page does not have approval permissions, the page must be sent for Review by selecting the Review option. The approval workflow is shown below the Review option.
Once the page has been submitted for review it can only be changed if it is withdrawn by changing the Approval status back to Draft. If there is a version of a page under Review and new revision cannot be created. The current revision must be approved before a new revision can be created.
Always use the page Notes to provide information relating to approval workflow actions. For example if you wish to draw reviewers attention to specific items in the page or if actions are taken during workflow you should use the page Notes as your preferred collaboration method.
6. Revisions
The Revisions tab shows all revisions of the page and, if enabled, access to the page Change Log (if enabled via the Content tool module settings).
You can roll-back/roll-forward to a specific revision by setting the Active revision. There can only be one active revision at any time.
7. Permissions
AssetNow NX allows you to set page specific permissions. Page permissions are a subset of the permissions set for the category containing the page. Page permissions can not be set on Virtual pages.
The Everyone group is a pre-defined AssetNow group with anonymous access permissions granting access to anyone visiting the category. To remove general anonymous access permissions you must uncheck this group.
| Parameter | Description |
|---|---|
| Inherit | Yes = inherits same permissions are parent category. Set to No to set specific permissions for the category. |
| Groups | If Inherit is set to No then the groups are displayed with check box options. The available check boxes are determined by the roles, if any, assigned to users of the group. |
| Users | Click to launch a popup allowing setting of user specific permissions for the category. Generally you should not use user specific permissions as they are can become very complex to manage. |
| Approval | Available if groups or users have been set with Approve permissions. Use the Approval option to set the approval order. Approval order is sequential from lowest to highest order value. If two approvers have the same order value either of them may approve an item. |
| Not Inherited | List of descendant categories (subcategories) that will not inherit permissions. You cannot remove read permissions from the category if set for a descendant category, you must change the subcategory permissions first. |
Read permissions can be applied to any group or user accessing the site. All other permissions apply to tool users only.
- Read - Group/User that have access category.
- Edit - Group/User can edit content pages. enabled edit icon.
- Add - Group/User can add new content pages. Enables add new page icon.
- Delete - Group/User can delete pages. Enables delete icon.
- Restore - Group/User can restore a revision of a content page. This means the user can enable previously approved revisions and hence replace the current revision of a page.
- Approve - Group/User may approve content.
- Admin - Enable all other options including all category options including add, delete, move for categories, and adding virtual pages.
Assigning permissions to many pages can become complex to manage. Always consider using category permissions if there are a number of pages with the same permission requirements.